Posts Tagged ‘presentation’

Presentations and images

Thursday, November 5th, 2009

The ability to design and deliver a presentation to an audience is one skill that we can teach our students that will have life-long application. For the past ten years, we have integrated Powerpoint (and now Keynote) presentations into our curriculum, giving our students valuable experience with this skill. I do not know, however, how much time we have devoted to the fundamentals of good slide design.

In this post, I would like to address one facet of good design, using images for the greatest impact. We have all seen presentations that were just massive blocks of text, usually bullet-pointed, that was then read to us. What presenters should be doing is telling a story, and sometimes that story is accentuated by an image.

Imagine a story being told about ancient Rome and the transition from Republic to Empire; to tell that story well, we would need to talk about Julius Caesar. (You can substitute any topic, figure, event, or issue that you want.)

This is the default slide that Powerpoint encourages. Notice the title, picture, and box of bullet points.

Slide 1

This slide could be fancied up by applying a template or some color, but that does not change the "design" of the slide.

The version below is slightly better in that it moved the dates of Caesar's life into the context of Caesar's image, and it has removed the block of text. The block of text should be spoken by the presenter and expanded upon. All too often though, that text is read to us, and then the slide is advanced to the next. The slide below is better because the audience will focus more on the presenter, and the presenter will have to talk about Julius Caesar crossing the Rubicon and all that entailed.

lide 2

Notice how much more effective the above slide is, compared to the one below. A picture is far more engaging than clip-art, which should almost never be used.

Slide 3

Returning to the slide with Caesar's image, I think it would have greater impact if the limited text that we have on the slide now "popped" more; it needs to have greater contrast. For some reason, white text on a black background has greater impact.

Slide 4

It is looking good! There is still quite a bit of unnecessarily blank space on the slide. If a slide is going to have an image, then use the image to its fullest, as in the slide below.

Slide 5

As with all things, it is possible to go too far. The slide below, for example, has stretched the image too far, distorting its properties, and distending poor Caesar's face.

Slide 6

Below is the final version of the slide. I've added a citation for the image, since I did not take the photograph. Given even the barest of information as in this caption, one could search for "Andrew Hitchcock" 2006 "julius caesar" and find the image without any difficulty.

Slide 7

I think the slide above provides a good background for a presenter to talk around. They cannot read from the slide, but the audience is able to see a picture of Julius Caesar while hearing about him, and they have an important quotation that serves as a historical benchmark, as well as the most relevant year in terms of the story being told.

With a little more time to invest, I might consider making the strangely shaded background behind the photo of Caesar's bust transparent. That would put the bust, with its while marble, directly atop the stark black background for extra impact.

Posting Keynote to web

Wednesday, October 28th, 2009

Apple-folks, I was asked how to post Keynote presentations to the web for students to review.

First, know that Keynote files are Apple-only. There is a simple export function that will allow you to convert your Keynote presentation into a PC-compatible Powerpoint file. Under the Share menu, choose "Export", and then select Powerpoint.

Keynote export menu

Second, know that Keynote files are not files in the way that we normally think of files, they are containers. That is to say, a Keynote "file" is most similar to a folder. Your Mac knows that this folder belongs to Keynote and that everything inside of it is related, so it treats it as a file - but not all applications know this, and other computers certainly don't. This is why it is sometimes difficult to email a Keynote file; it's like emailing a whole folder - which can rarely be done. And this is why you cannot simply post a Keynote file to your website or CatLink (our in-house Moodle install, for our outside readers).

Back to the original question then, how can we post Keynote files to the web for students? I recommend converting to PDF. You could do it through the Share menu and the conversion dialog shown above - simply choose PDF instead of PPT. This will put one slide on one 8.5x11 page, if students print. That strikes me as wasteful, and so I recommend using the Print dialog, and placing multiple slides on a single piece of paper.

Begin through File > Print, and then follow the screenshots below.

At the PDF button (step 3 above), choose "Save as PDF." This will result in a PDF suitable for students to print, whether they are on Macs or PCs.

As always, if you have questions, please let me know.

Apple Keynote Demo

Wednesday, October 28th, 2009

Keynote iconBecause Keynote is different enough from Microsoft Powerpoint, and more Mac-folks are using it now, I ran three sessions of a workshop for the application last week. The Apple website does a better job of describing Keynote than I could, so I merely point you in that direction if you are interested in an overview of how Keynote is different from Powerpoint.

If you were not able to come to the workshop but would still like to see what was covered, here is the demo file that was used:

Keynote Demo

There are hints, descriptions, and directions in the Presenter Notes. To see them, go to View > Show Presenter Notes.

I recommend setting your Keynote application to look similar to the screenshot below.

 

Keynote setup
Uploaded with plasq's Skitch!

 

As always, if you have any questions, please let me know.

Constructivism instead of a Movie Day

Sunday, September 20th, 2009

Back from Kairos and still barely treading water, I need a day to catch up. Years ago, I might have shown a documentary tomorrow in my World History 1 class, but I'll try something different this time: a constructivist lesson wherein the students become responsible for teaching themselves and each other.

In terms of outcomes, I want students to be able to:

  1. trace the impact of Indo-European migrations on language, literature, technology, and social classes,
  2. analyze how Hinduism and Buddhism changed over time, and
  3. explain how the Minoans and the Phoenicians spread trade and civilization in the Mediterranean.

In my absence, students read about the 1,500 years covered by these outcomes. Using CatLink's News Forum (which sends a post into each student's @siprep.org inbox), I asked students to bring their laptop to class if they have one.

World History 1,

I'm back from leading the Senior retreat - though I haven't caught up with your grades and such yet. For Monday's class, it would be helpful if you brought your laptop to school. If you don't have one, that's okay - we'll make do with what we have.

Those of you who do have a laptop to use in class, you'll need to bring it to the Tech Office before class, so you can access the school's internet connection. Just bring your laptop into the Tech Office and they'll set it up for your in no time.

- Castro

At the beginning of class, I'll see who has brought a laptop and who hasn't, and students will pair up, Haves and Have-nots. (This does introduce a certain element of classism that I am very uncomfortable with.)

Then, they will complete a digital worksheet, reviewing key concepts that they had read about in my absence. I made the worksheet with the Form function in Google Docs - it took no more than ten-minutes. The results get dumped into an easy-to-grade spreadsheet.

Second, the partners will work on creating a brief presentation on an assigned portion of the Chapter they read. They will present their topic area tomorrow (giving me a second day to catch up, while reviewing the key material with their classmates.) The directions, in the form of a Google Doc, took another ten-minutes to prepare, and the demo Presentation took just five-minutes.

All-in-all, I spent 25-minutes and was able to create two days worth of lessons. The resulting lessons are far better than simply showing a movie, I feel, but, at the same time, I'll get the breathing room that I need to catch back up after things being so hectic these last few weeks.

YouTube into PowerPoint

Monday, December 8th, 2008

I was asked about taking a YouTube video and putting it into a Powerpoint presentation on a PC.1 I thought, "That's a easy one!" And then I tried it... After an hour-and-a-half one day, and 45-minutes the next, I went down to Dave for help. It took both he and I an additional half hour, a lot of Googling, and various attempts at work-arounds before we got it. Getting this to work was really difficult, but now that we know the secret, it's fairly easy.

The short version of this tutorial is:

  1. get the URL for your YouTube video,
  2. convert the YouTube video into .avi at Vixy.net,
  3. change the file extension (from .avi) to .mpg, and
  4. insert the movie into your Powerpoint slide.

1. YouTube

The first step is to grab the URL from your YouTube video of choice. For this tutorial, we'll be getting a video showing the rotation of Mars.

2. Vixy.net

We want to download this video because (a) embedding a Flash movie is even more of a hassle than this, and (b) if you do embed the YouTube video directly and you lose your Internet connection, your video won't play. Vixy.net is a free website that allows you to download from YouTube into a variety of formats; Mac-folks can choose either .avi or .mov, but PC-folks need to choose .avi format only.

Sometimes the server will be busy, and you may need to try Vixy several times. When the conversion finishes, it should automatically download to your default save-location. If it doesn't, just right-click on the link and choose whatever your particular "Save file as" option may be. You need to download the converted file from Vixy to your computer.

3. Changing File Extension

The file from Vixy.net will be an ".avi" file that will play just fine in your Windows Media Player - it will not, however, play in Powerpoint. When you look at the file, if you can see the file extension, just right-click on the file, choose "rename" and change the extension from avi to mpg. If you cannot see the .avi file extension, then you need to open "My Computer", press & release the "Alt"-key on your keyboard, choose View > Folder Options. In the new window, select the View tab, and make sure there is no check-mark next to "Hide extensions for known file types" - we actually want to see extensions for known file types. (If you'd like additional help on changing file extensions, see Microsoft's Help Page.)

Click "OK", and return to the video file that you downloaded from Vixy.net. Right-click on the file, choose "Rename", and change the extension from aiv to mpg.

4. Insert Movie into Powerpoint

The final step, now that we have an mpeg-version on the YouTube video on our computer, we can insert the movie into Powerpoint. Choose the "Insert" ribbon, then the Movie button; find your mpg movie file to insert it. (See Microsoft's Help Page for more detail on this step.)

A dialog will pop-up asking if you want the movie to play automatically when the slide loads, or wait until you advance again - it's your choice (I usually have the movie start automatically).

Conclusion

Save your Powerpoint, and give it a try!

If you need any help with this, please let me know. It's tricky on the PC, but once you've done it a few times, it gets easier. This is a great way to blend some multimedia content seamlessly into a presentation. Students will also want to know how to do this for their own presentations; feel free to give them the URL for this post.


  1. This tutorial is only for the PC-folks; I'll do a second post for the Mac-folks. Mac-folks, try not to gloat; the same task on a Mac is so incredibly easy.


Presentation: T Boone Pickens

Sunday, November 16th, 2008

Having students research, design, and deliver presentations is a valuable part of their education. Unfortunately those presentations are often weak because the students do not know how they should be presenting; they have rarely been shown a good model, and all too often see poor models. As I come across good presentations, I'll pass them along, so that we can see a variety of presentations, and perhaps convey some of what makes them good to our students.

Here, as a first example, is a presentation from T Boone Pickens. Say what you will about his policies and his plan, but he has put together a very good presentation.

Academic Council presentation

Saturday, November 1st, 2008

On Friday, October 31, I had some time to present to the Academic Council myself, my services, and what I have done during the first Quarter of the year. The slides below provide the general outline, and might be of mild interest to some.

Academic Council presentation

View SlideShare presentation or Upload your own. (tags: siprep 2008)

By way of brief explanation: I have been examining all of our CatLinks and websites. The Faculty handbook only requires that the Course Description and assignments be posted online, so I have been looking for these two required elements and also looked to see what else could be found - hence the longer list of relatively common elements.

If you have any questions or comments, please let me know. Posting these slides without the full explanation/ presentation could be confusing or cause concern. In short, the vast majority of CatLink or websites have the requisite elements, and many others that make them helpful to both students and families.

Caution iconI recommend, however, that faculty who have switched to using CatLink as their primary web-presence double-check their websites (eg www.siprep.org/faculty/jsmith). I have found a number of webpages with very old material that could be confusing to students and parents alike.